Program Assistant: TSA Office & Data Coordination

TSA Hiring Service; Valmeyer (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Valmeyer, IL, is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role requires attention to detail, ability to manage multiple assignments, and effective communication.

The position emphasizes office efficiency, payroll and personnel support, and routine analysis of program information.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coor

Customer service and professional

Manage several assignments without in

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, Valmeyer, IL, is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role requires attention to detail, ability to manage multiple assignments, and effective communication.

The position emphasizes office efficiency, payroll and personnel support, and routine analysis of program information.