TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; St. Charles (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Saint Charles, IL is seeking Program Assistant opportunities to keep offices organized, accurate, and running smoothly. These roles support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records management.

This position suits detail-oriented individuals who can handle multiple assignments and collaborate across teams while helping an office stay on schedule and compliant.

Qualifications

• Skills that help you succeed include organization and attention to detail, written and verbal communication, data entry and basic analysis, records management, calendar coordination, customer service, and discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Org & detail

Written & verbal comm

Data entry & tracking

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Saint Charles, IL is seeking Program Assistant opportunities to keep offices organized, accurate, and running smoothly. These roles support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records management.

This position suits detail-oriented individuals who can handle multiple assignments and collaborate across teams while helping an office stay on schedule and compliant.