TSA Program Assistant: Admin & Operations Support

Travel Security Careers; New Bedford (IL); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in New Bedford, IL seeks Program Assistants to keep offices and airport operations organized and efficient. You will provide administrative coordination, track data, schedule tasks, prepare reports, and maintain records across different teams and programs.

Responsibilities vary by assignment but generally include supporting payroll, timekeeping, personnel actions, and office procedures while ensuring accuracy and compliance with established guidelines.

Qualifications

• Specialized experience in administrative or program support as listed in the official vacancy.
• Experience preparing reports, spreadsheets, and presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and systems.
• Experience with payroll, timekeeping, or scheduling functions is preferred.
• Familiarity with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization & detail

Written communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in New Bedford, IL seeks Program Assistants to keep offices and airport operations organized and efficient. You will provide administrative coordination, track data, schedule tasks, prepare reports, and maintain records across different teams and programs.

Responsibilities vary by assignment but generally include supporting payroll, timekeeping, personnel actions, and office procedures while ensuring accuracy and compliance with established guidelines.