TSA Program Assistant - Admin & Operations Support

TSA Hiring Service; Prospect Heights (IL); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid leave and federal holidays

Job summary

TSA Hiring Service in Prospect Heights, IL, is seeking Program Assistants to support TSA managers and teams with administrative coordination, data tracking, and office operations. Responsibilities include scheduling, records management, and generating reports to keep programs running smoothly.

Candidates should handle multiple assignments, pay attention to detail, and communicate effectively with diverse teams. Training on program areas like finance, HR, or payroll may be provided.

Qualifications

• Experience providing administrative or program support in a busy office
• Ability to prepare reports, correspondence, spreadsheets, or presentations
• Skill in tracking deadlines, assignments, records, or performance information
• Proficient in researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Support payroll, timekeeping, finance, HR, or scheduling functions
• Make recommendations based on administrative findings or reports
• Use office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Tools

MS Office

Database systems

Job description

TSA Hiring Service in Prospect Heights, IL, is seeking Program Assistants to support TSA managers and teams with administrative coordination, data tracking, and office operations. Responsibilities include scheduling, records management, and generating reports to keep programs running smoothly.

Candidates should handle multiple assignments, pay attention to detail, and communicate effectively with diverse teams. Training on program areas like finance, HR, or payroll may be provided.