Program Assistant: Admin & Operations (Full-Time)

Transportation Security Careers; Matteson (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant in Matteson, IL to help keep TSA offices and airport field operations organized and running smoothly. This role supports managers and employees with administrative coordination, data tracking, scheduling, and records management.

You'll work on diverse tasks across finance, HR, payroll, and scheduling, ensuring accurate documentation and timely communications.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.
• Preparing reports, correspondence, and spreadsheets.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify data discrepancies.
• Research files, records, policies, and electronic systems.
• Support the implementation of new procedures and systems.
• Communicate with employees, managers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Attention to detail

Communication skills

Data entry

Multitasking

Education

Specialized experience per vacancy

Tools

Microsoft Office

Job description

Transportation Security Careers is seeking a Program Assistant in Matteson, IL to help keep TSA offices and airport field operations organized and running smoothly. This role supports managers and employees with administrative coordination, data tracking, scheduling, and records management.

You'll work on diverse tasks across finance, HR, payroll, and scheduling, ensuring accurate documentation and timely communications.