TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; Newton (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks Program Assistants to support TSA offices and airport field operations from Newton, MA. You will manage administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily activities, compiling program information, maintaining records, preparing materials, and communicating with teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Skill in preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with standard office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Communication skills

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

MS Office

Job description

Transportation Security Careers seeks Program Assistants to support TSA offices and airport field operations from Newton, MA. You will manage administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily activities, compiling program information, maintaining records, preparing materials, and communicating with teams.