TSA Program Assistant: Admin & Data Coordination

TSA Hiring Service; LaSalle (IL); On-site; USD 22,000 - 36,000; Full time

Job summary

TSA in La Salle, IL is seeking a Program Assistant to provide essential administrative and program support in a busy office environment. You will assist managers and staff with scheduling, data tracking, reporting, and communications while ensuring accuracy and compliance.

The role emphasizes organization, records management, and cross‑functional collaboration across finance, HR, and operations teams. Applicants should be prepared for varied schedules and potential travel.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Multi-tasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

TSA in La Salle, IL is seeking a Program Assistant to provide essential administrative and program support in a busy office environment. You will assist managers and staff with scheduling, data tracking, reporting, and communications while ensuring accuracy and compliance.

The role emphasizes organization, records management, and cross‑functional collaboration across finance, HR, and operations teams. Applicants should be prepared for varied schedules and potential travel.