Administrative & Program Operations Specialist

TSA Hiring Service; LaPlace (LA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in La Place, IL is seeking Program Assistants to help keep offices and airport operations organized. This role supports managers and staff with admin coordination, data tracking, scheduling, records, payroll, and communications.

You will handle multiple assignments, maintain electronic records, prepare reports, and assist with finance, HR, payroll, or scheduling as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or comparable software.
• Attention to detail and data entry accuracy.
• Ability to manage multiple assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in La Place, IL is seeking Program Assistants to help keep offices and airport operations organized. This role supports managers and staff with admin coordination, data tracking, scheduling, records, payroll, and communications.

You will handle multiple assignments, maintain electronic records, prepare reports, and assist with finance, HR, payroll, or scheduling as needed.