Program Assistant: Office & Data Coordination

TSA Hiring Service; McLeansboro (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in MC Leansboro, IL are available to individuals who thrive in organized, detail-focused office environments. You will provide administrative support to TSA managers and teams, coordinate daily activities, manage data and records, and prepare reports and communications to keep programs on track.

The role involves scheduling, deadline tracking, and collaboration with finance, HR, payroll, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Proficiency with spreadsheets and reports.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Communication

Data entry

Record management

Office software

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in MC Leansboro, IL are available to individuals who thrive in organized, detail-focused office environments. You will provide administrative support to TSA managers and teams, coordinate daily activities, manage data and records, and prepare reports and communications to keep programs on track.

The role involves scheduling, deadline tracking, and collaboration with finance, HR, payroll, and other program areas.