TSA Administrative Programs Specialist

Transportation Security Careers; Whitefield (OK); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Whitefield, OK seeks a Program Assistant to provide administrative and program support to managers and employees, coordinate daily office activities, prepare reports, and manage records.

You will work with timekeeping, payroll, scheduling, and other program areas, monitor metrics, and ensure compliance with procedures. A background in busy office environments and strong Microsoft Office skills are helpful.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, scheduling.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Record management

Calendar management

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Whitefield, OK seeks a Program Assistant to provide administrative and program support to managers and employees, coordinate daily office activities, prepare reports, and manage records.

You will work with timekeeping, payroll, scheduling, and other program areas, monitor metrics, and ensure compliance with procedures. A background in busy office environments and strong Microsoft Office skills are helpful.