Program Assistant – Admin & Office Operations

Transportation Security Careers; Whitefield (NH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Whitefield, ME seeks Program Assistant opportunities to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management.

You will work with managers and teams to keep office operations on schedule, handle multiple assignments, and help implement new procedures while ensuring accuracy and compliance.

Qualifications

• Specialized experience as described in the official vacancy is generally required.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Basic analysis

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Whitefield, ME seeks Program Assistant opportunities to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management.

You will work with managers and teams to keep office operations on schedule, handle multiple assignments, and help implement new procedures while ensuring accuracy and compliance.