TSA Administrative & Programs Coordinator

Travel Security Careers; Westport (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks a Program Assistant to provide administrative and program support to managers and employees in an active federal office in Westport, IN. The role involves coordinating daily activities, maintaining records, preparing documents, and supporting payroll, HR, and scheduling tasks.

The position emphasizes data tracking, accuracy, and adherence to procedures while offering opportunities to assist with various administrative functions within TSA.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, presentations and correspondence.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Communication

Data entry and analysis

Office software

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Education

Specialized experience accepted in lieu of degree

Tools

Microsoft Office

Job description

Transportation Security Administration seeks a Program Assistant to provide administrative and program support to managers and employees in an active federal office in Westport, IN. The role involves coordinating daily activities, maintaining records, preparing documents, and supporting payroll, HR, and scheduling tasks.

The position emphasizes data tracking, accuracy, and adherence to procedures while offering opportunities to assist with various administrative functions within TSA.