TDCJ - Administrative Assistant IV - Administrativ

Texas Department Of Criminal Justice; Huntsville (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Texas Department Of Criminal Justice is seeking an Administrative Assistant IV to provide mid-level administrative support for an assigned program area within the division. Responsibilities include disseminating program information, preparing and editing reports, coordinating appointments, maintaining filing systems, and assisting with workflow management.

The role requires a high school diploma or GED, 2+ years of clerical/administrative experience, and strong typing (45+ WPM).

Qualifications

• High school diploma or GED required.
• 2+ years clerical/secretarial or administrative support experience.
• Typing speed 45+ WPM with few errors.
• Typing 55+ WPM is a plus.

Responsibilities

• Disseminate program information and prepare/edit reports and documents.
• Coordinate appointments and meetings and maintain filing/records.
• Support communication between program staff and other departments.
• Manage scheduling and administrative workflows and respond to inquiries about policies.

Skills

Typing 45+ WPM

Clerical experience

Administrative support

Education

High school diploma or GED

Tools

Microsoft Office Suite

Data entry

Job description

• Job Duties:This position performs mid-level administrative support work that supports an assigned program area and its daily operations within the division. Key responsibilities include disseminating program information, preparing and editing reports and documents, compiling and maintaining program data, coordinating appointments and meetings, and providing guidance to others. The role requires developing and maintaining filing and record-keeping systems, managing scheduling and administrative workflows, and responding to inquiries regarding rules, policies, and procedures. Additional duties involve supporting communication between program staff and other departments, assisting with the distribution of program materials, and coordinating administrative support across assigned functions. This position ensures consistent, organized, and efficient administrative support for the assigned program area.You'd be a GOOD fit if:High school diploma or GED2+ years of clerical, secretarial, administrative support, technical program support, human resources, or program administration experienceTyping speed of 45+ WPM (10 or fewer errors)You'd be a GREAT fit if:Computer operations experienceTyping speed of 55+ WPM
• Administrative Assistant IV - Administrative Support Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Longevity
• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: William Griffin Kathy ChandonnetHiring Manager OR Human Resources936-829-2295 [e-mail] [e-mail] Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.Military Occupation Specialty Codeshttps://hr.sao.texas.gov/CompensationSystem/JobDescriptions Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.Applications submitted through Work in TexasWork In Texas (WIT) applicants must complete supplemental questions to be considered for the position. EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.