TDCJ - Administrative Assistant II - Unit Administ

Texas Department Of Criminal Justice; Rusk (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Texas Department Of Criminal Justice is seeking a Human Resources Specialist IV for its team in Texas. The role involves word processing, data entry, filing, and responding to inquiries about rules and procedures. Applicants should have a high school diploma or GED and relevant clerical experience.

Knowledge of office practices, business terminology, and the ability to coordinate with staff and other agencies is preferred. Pre-employment drug testing may be required and travel is minimal.

Qualifications

• Graduation from an accredited senior high school or equivalent or GED.
• One year full-time clerical or administrative support experience.
• Fifteen semester hours from college can substitute for six months of experience.
• Computer operations experience preferred.
• Experience using Microsoft Office Suite preferred.

Responsibilities

• Types and performs word processing, edits, and distributes reports and other documents.
• Compiles, organizes, and tabulates data; performs data entry and searches.
• Maintains files and records, including automated systems; manages mail and distribution.
• Answers phones and responds to inquiries about rules, policies, and procedures.

Skills

Typing speed 45 wpm

Microsoft Office

Office procedures

Data entry

Communication

Problem solving

Coordination with staff

Education

High school diploma or GED

College hours substituted for experience

Tools

Microsoft Office Suite

Job description

Job Duties:Types and performs word processing; prepares, edits, and distributes reports, correspondence, and other documents ensuring conformance to rules, regulations, policies, and procedures; and opens, sorts, and distributes mail. Compiles, organizes, and tabulates data; performs data entry, retrieval, and data searches; posts information to agency records; sends, receives, and distributes fax transmissions; and makes copies. Maintains files and records to include automated information systems; maintains logs of work progress, document processing, and other records; and maintains materials and supplies. Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures. You'd be a GOOD fit if:Graduation from an accredited senior high school or equivalent or GED.One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.Computer operations experience preferred.Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.You'd be a GREAT fit if:Knowledge of office practices and procedures.Knowledge of business terminology, spelling, punctuation, and grammar.Knowledge of applicable state and federal laws, rules, regulations, and statutes.Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.Skill to communicate ideas and instructions clearly and concisely.Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.Skill to interpret and apply rules, regulations, policies, and procedures.Skill in problem-solving techniques.Skill to prepare and maintain complex records and files in an automated system.Skill in the use of computers and related equipment in a stand-alone or local area network environment.Skill to type 45 words per minute (with no more than 10 errors) preferred.

Human Resources Specialist IV

Travel None - Position may make day trips, but no overnight trips

Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Hazardous Duty

Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Contact Information: Heather Worley Zilleah Ross Hiring Manager OR Human Resources 903-683-5781 EXT 1134 936-437-3150 [e-mail] [e-mail]

Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERE CE, you are required to provide proof by attaching the necessary documentation to this job application.

Military Occupation Specialty Codes https://hr.sao.texas.gov/CompensationSystem/JobDescriptions Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in TexasWork In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.