TDCJ - Administrative Assistant III - Warden's Off

Texas Department Of Criminal Justice; Austin (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Texas Department Of Criminal Justice in Austin, TX is seeking an Administrative Assistant III to provide comprehensive clerical support, manage filing systems, prepare and edit reports and correspondence, and coordinate meetings and travel arrangements.

Under general supervision, you will disseminate information, respond to inquiries about policies, and assist with developing administrative procedures. Requirements include a high school diploma or GED and at least two years of related experience.

Qualifications

• Requires graduation from an accredited senior high school or GED.
• Two years of full-time experience in customer service, clerical, secretarial, administrative support, or technical program support.
• Typing 45 words per minute with accuracy is preferred.
• Ability to prepare and maintain accurate records, files, and reports.
• Effective communication with staff, officials, agencies, and the public.

Responsibilities

• Perform complex administrative support work including disseminating information and preparing/editing reports and documents.
• Maintain filing and record-keeping systems; respond to inquiries regarding rules and procedures; assist with policy development.
• Coordinate meetings and conferences, travel arrangements, and related paperwork.

Skills

Typing 45 wpm

Record keeping

Communication skills

Coordination with staff

Customer service

Computer operations

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

• Job Duties:Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Prepares and disseminates information concerning various agency programs and services; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and performs complex typing and word processing.Maintains filing and record keeping systems; responds to inquiries regarding rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures.Coordinates meetings and conferences to include scheduling, making travel arrangements, and preparing related paperwork.You'd be a GOOD fit if:Graduation from an accredited senior high school, or possession of a GED or equivalent. Two years of full-time, wageearning experience in customer service, clerical, secretarial, administrative support, or technical program support Experience with computer operationsYou'd be a GREAT fit if:Skill in preparing and maintaining accurate records, files, and reports. Ability to type 45 words per minute with no more than 10 errors (preferred). Skill in communicating ideas and instructions clearly and concisely. Skill in coordinating effectively with staff, officials, agencies, and the public.
• Administrative Assistant III Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Hazardous Duty
• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: James Hales Zilleah RossHiring Manager OR Human Resources512-326-4482 EXT 4100 [e-mail] [e-mail] Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.Military Occupation Specialty Codeshttps://hr.sao.texas.gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position.Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/ equirements and skill sets.EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.