TDCJ - Administrative Assistant II - Inmate Record

Texas Department Of Criminal Justice; Henderson (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The Texas Department Of Criminal Justice is seeking an Administrative Assistant II - Inmate Records to support the processing, classification, and maintenance of inmate files and related documents. You will manage data entry, filing, and inquiries while ensuring compliance with agency policies and procedures.

Qualifications include a high school diploma or GED and three years of wage-earning clerical or administrative experience; pre-employment drug testing and military preference considerations

Qualifications

• Requires high school diploma or GED and three years of full-time wage-earning customer service, clerical, administrative support, technical program support, correctional unit operations, or criminal justice operations experience.

Responsibilities

• Document processing and maintenance: prepares, proofs, opens, classifies, sorts, and routes inmate files, records, and related documents in accordance with agency rules.
• Data entry and management: performs data entry and retrieval, posts information to agency records, modifies forms/records, and compiles data.
• Filing and answering inquiries: handles inquiries regarding policies and procedures related to inmate records and maintains filing systems.

Skills

Data entry

Record retrieval

Filing systems

Communication

Education

High school diploma or GED

Job description

• Job Duties:Document Processing and Maintenance: Prepares, proofs, opens, classifies, sorts, and routes inmate files, records, and related legal or administrative documents. Ensures compliance with agency rules, regulations, policies, and procedures. Data Entry and Management: Performs data entry and retrieval, posts information to agency records, modifies forms/records, and compiles, organizes, and tabulates data or calculations. Information and Inquiries: Answers telephones, responds to requests for information, and handles inquiries regarding policies and procedures related to inmate records. Filing and Reporting: Maintains and assists in organizing filing systems, logs, and documentation flow. You'd be a GOOD fit if:You would be a good fit if you have a high school diploma or GED and three years full-time wage-earning customer service, clerical, administrative support, technical program support, correctional unit operations, criminal justice operations experience. You can effectively communicate with people from diverse backgrounds and maintain professionalism in challenging situations.You can prioritize competing responsibilities and make sound decisions. You work well independently while also building a strong, supportive team environment.You'd be a GREAT fit if:You have previous clerical administrative experience.You enjoy helping others learn, develop, and succeed.

• Administrative Assistant II - Inmate Records Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Hazardous

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Amanda Simpson Zilleah Ross Hiring Manager OR Human Resources512-756-6171 936-437-3150 [e-mail] [e-mail] Important Note to the Candidate:Military Preference To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. Military Occupation Specialty Codes https://hr.sao.texas.gov/CompensationSystem/JobDescriptions Click on the occupational category for the position. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets. Applications submitted through Work in Texas.Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. Eligibility An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.