TDCJ - Administrative Assistant II - Budget

Texas Department Of Criminal Justice; Huntsville (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Texas Department Of Criminal Justice in Texas is seeking a detail-oriented administrative professional to prepare, edit, and disseminate information about agency programs and services, and to manage documents and records.

You will support budgeting and accounting processes, respond to policy inquiries, and help maintain confidential files, coordinating with staff and external partners to ensure accurate, timely administrative workflows.

Qualifications

• Organized with scheduling, filing, and document management.
• Follows procedures and asks questions when needed.
• Communicates professionally with staff and external partners.
• Maintains confidentiality and understands budget data sensitivity.
• Dependable and able to handle routine tasks with minimal supervision.

Responsibilities

• Prepare and disseminate information about agency programs and services; edit and distribute documents.
• Perform data entry, retrieval, and data searches; maintain filing and records.
• Respond to inquiries regarding rules, regulations, policies, and procedures.
• Provide technical assistance related to budget and accounting records and office procedures.
• Support development of administrative and technical assistance policies.

Skills

Organized

Attention to detail

Administrative skills

Calendar management

Document formatting

Professional email etiquette

Tools

Excel

Job description

• Job Duties:Prepares and disseminates information concerning agency programs and services; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and performs data entry, retrieval, and data searches.Maintains filing and record keeping systems; and assists in the development of administrative and technical assistance policies and procedures.Responds to inquiries regarding rules, regulations, policies, and procedures; and assists in researching, composing, designing, and editing agency publications.Provides technical assistance to others related to budget and accounting records and office procedures.Performs a variety of marginal duties not listed, to be determined and assigned as needed. You'd be a GOOD fit if:Organized and consistent with scheduling, filing, and document managementComfortable working with numbers, basic spreadsheets, and standardized financial formsFollows procedures and asks questions when neededCommunicates professionally with staff and external partnersMaintains confidentiality and understands the sensitivity of budget informationDependable and able to manage routine tasks with limited supervisionYou'd be a GREAT fit if:Attention to detail: Able to proof documents, track daily records, and ensure accuracy in spreadsheets and reportsStrong Administrative Skills: Calendar management, document formatting, meeting coordination, and managing workflowsConsistency and reliability: Supports a small team that relies on structured workflowGreat Communication: Professional email etiquette, willingness to ask clarifying questions, and ability to interface with other divisions.Initiative: Spots small issues before they become big ones, keeps files organized, and helps the office run smoothly without always being prompted.Confidentiality and professionalism: Handling sensitive financial and personnel-related information on a professional level

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

  Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Sarah Schumann Harmony LopezHiring Manager OR Human Resources936-437-6367 [e-mail] [e-mail]

  Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

  Military Occupation Specialty Codeshttps://hr.sao.texas.gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position.Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment info mation. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

  Applications submitted through Work in TexasWork In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

  EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

  EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.