TDCJ - Administrative Assistant III - Administrati

Texas Department Of Criminal Justice; Huntsville (TX); On-site; USD 54,000 - 70,000; Full time

Job summary

Texas Department Of Criminal Justice seeks a Human Resources Specialist IV to provide daily administrative support to supervisors, managers, and teams. The role assists Laundry, Food, and Supply programs, processes mail and deliveries, routes calls, and welcomes visitors with professionalism.

The position also prepares and distributes correspondence, reports, and documents with high accuracy, supports data entry, and assists with departmental trainings and presentations.

Qualifications

• Good organizational skills and ability to interpret and apply regulations, policies, and procedures.
• Experience with Microsoft Office Suite for word processing, spreadsheets, and presentations.
• Ability to communicate ideas clearly, concisely, and professionally, verbally and in writing.

Responsibilities

• Provide daily administrative support to supervisors, managers, and team members.
• Assist with Laundry, Food, and Supply programs; process mail, deliveries and office communications; answer and route phone calls; assist visitors with professionalism.
• Prepare, edit and distribute correspondence, reports, and other documents; assist with data compilation and entry; assist with trainings and presentations.

Skills

Communication skills

Tools

Microsoft Office Suite

Job description

Job Duties

This position performs daily administrative support to supervisors, managers, and team members.

In this role, you will perform assistance work for Laundry, Food, and Supply programs; process incoming and outgoing mail, deliveries and office communications; and answer and route phone calls and assist office visitors with professionalism.

You will prepare, edit and distribute correspondence, reports, and other documents with a high level of accuracy; assist with compiling and entering data; and assist with departmental trainings and presentations.

Good Fit

• You have good organizational skills.
• You can interpret and apply regulations, policies, and procedures.

Great Fit

• You are able to communicate ideas and instructions clearly, concisely, and professionally, verbally and written.

Other Qualifications

• You have experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, or presentation software programs.

Additional Information

Human Resources Specialist IV Additional Information: A writing exercise which may include spelling, grammar, punctuation, proofreading, letter and/or report composition may be administered as part of the selection process.

• Travel None - Position may make day trips, but no overnight trips
• Work Site Visits No
• Study Material No
• Pre-Service Training Academy Required No
• Hazardous Duty/Longevity Position Longevity

Contact Information

Leah Coffin Zilleah Ross, Hiring Manager OR Human Resources

Phone: [phone]

Phone: [phone]

Email: [e-mail] | [e-mail]

Important Note to the Candidate

Military Preference: To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

Military Occupation Specialty Codes

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions Click on the occupational category for the position. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Eligibility and EEO Statement

Eligibility: An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.