TDCJ - Administrative Assistant II - Unit Supply

Texas Department Of Criminal Justice; Henderson (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Texas Department Of Criminal Justice is seeking an Administrative Assistant II to support a busy office with clerical and administrative duties. The position involves preparing and proofreading correspondence, maintaining inventories, processing purchase orders, records, and reports, and helping with mail, filing, and data entry.

You will assist in inventory control, receive and distribute supplies, and ensure records balance with physical stock.

Qualifications

• Graduation from an accredited senior high school or equivalent or GED.
• One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from a college or university accredited by CHEA or USDE may be substituted for each six months of experience.
• Computer operations experience preferred.

Responsibilities

• Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms.
• Posts information to agency records; and modifies forms and records.
• Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances.
• Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries.
• Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.

Skills

Customer service

Clerical

Administrative support

Secretarial

Technical program support

Education

High school diploma or GED

CHEA/USDE hour substitution

Tools

Computer operations

Job description

• Job Duties: Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records. Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances. Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries. Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed. You'd be a GOOD fit if: Graduation from an accredited senior high school or equivalent or GED. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. Computer operations experience preferred. You'd be a GREAT fit if: You have previous clerical administrative experience. You enjoy helping others learn, develop, and succeed.

• Administrative Assistant II Additional Information: Travel None - Position may make day trips, but no overnight trips. Work Site Visits No. Study Material No. Pre-Service Training Academy Required Yes. Hazardous Duty/Longevity Position Hazardous Duty.

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

  Contact Information: Questions concerning the application can be directed to Amanda Simpson, Zilleah Ross, Hiring Manager or Human Resources. Phone: 512‑756‑6171, 936‑437‑3150. Email: [e-mail], [e-mail].

  Important Note to the Candidate: Military Preference. To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. Military Occupation Specialty Codes: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

  Eligibility: An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

  EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.