TDCJ - Administrative Assistant II - Unit Supply

Texas Department Of Criminal Justice; Dayton (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

Texas Department Of Criminal Justice seeks an Administrative Assistant II to support agency operations with clerical and records management duties. The role emphasizes accuracy, organization, and dependable service to staff and the public.

Primary tasks include preparing correspondence, managing inventory, filing, and data entry. Strong communication and computer skills are essential to contribute effectively in a busy office environment.

Qualifications

• Knowledge of office practices and procedures.
• Strong spelling, punctuation, and grammar.
• Ability to communicate clearly with staff and the public.
• Typing 45 words per minute (with limited errors) preferred.

Responsibilities

• Prepare and proof correspondence, records, and related forms.
• Assist in inventory, stock reception, and filing.
• Perform data entry, calculations, and entries in automated systems.
• Open, sort, and distribute mail and maintain files and reports.

Skills

Office Procedures

Data Entry

Communication

Recordkeeping

Customer Service

Typing (45 wpm)

Education

High school diploma or GED

College hours substitution for experience

CHEA/USDE credit hours acceptance

Tools

10-key calculator

Job description

Job Duties

Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records. Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances. Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries. Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.

You'd be a GOOD fit if:

• Graduation from an accredited senior high school or equivalent or GED.
• One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

You'd be a GREAT fit if:

• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill to prepare and maintain complex records and files in an automated system.
• Skill to make arithmetic computations.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to operate a 10-key calculator by touch preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Administrative Assistant II Additional Information

• Travel None - Position may make day trips, but no overnight trips
• Work Site Visits No
• Study Material No
• Pre-Service Training Academy Required Yes
• Hazardous Duty/Longevity Position Hazardous Duty

Pre-employment Requirements

Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Contact Information

Questions concerning this questions concerning the applicationposition can be directed to: process can be directed to: Marlo Ripkowski Zilleah Ross Hiring Manager OR Human Resources 936-258-8013 EXT 7127 936-437-3150 [e-mail] [e-mail]

Important Note to the Candidate

Military Preference To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. Military Occupation Specialty Codes https://hr.sao.texas.gov/CompensationSystem/JobDescriptions Click on the occupational cate ory for the position. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

Eligibility

An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

EEO Statement

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.