TDCJ - Administrative Assistant II - Field Operati

Texas Department Of Criminal Justice; San Angelo (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The Texas Department Of Criminal Justice is seeking an Administrative Assistant II to perform routine administrative support tasks, including disseminating information, maintaining filing systems, and preparing and editing reports and documents.

The role requires strong organizational skills, ability to interpret policies, and experience in clerical or customer service work. Travel is None; standard worksite in Texas. Pre-employment requirements apply as described in the notice.

Qualifications

• Education, Experience, and Training: Graduation from an accredited senior high school or equivalent or GED.
• One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from CHEA/USDE accredited college may substitute for six months of experience.

Responsibilities

• Performs routine administrative support work including disseminating information and maintaining filing systems.
• Prepares, edits, and distributes correspondence, reports, and documents; performs complex typing.
• Responds to inquiries and interprets rules, regulations, policies, and procedures.

Skills

Office practices

Communication

Coordination

Policy interpretation

Education

High school diploma or GED

Tools

Criminal history system

Job description

• Job Duties: Performs routine administrative support work. Work involves administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Prepares and disseminates information concerning agency programs and services; and responds to inquiries and interprets rules, regulations, policies, and procedures. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents; performs complex typing; assists in researching, composing, designing and editing agency publications; and maintains filing and record keeping systems. Assists in the development of administrative and technical assistance policies and procedures; and tracks Parole Officer and Offender information to ensure compliance with program policies and procedures. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. Assists with training and provides technical assistance to others. You'd be a GOOD fit if: Education, Experience, and Training: Graduation from an accredited senior high school or equivalent or GED. One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. You'd be a GREAT fit if: Knowledge of office practices and procedures. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. Skill to communicate ideas and instructions clearly and concisely. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. Skill to interpret and apply rules, regulations, policies, and procedures.

• Administrative Assistant II Additional Information: Travel None - Position may make day trips, but no overnight trips. Work Site Visits No Study Material No Pre‑Service Training Academy Required No Hazardous Duty/Longevity Position Hazardous Duty

• Outside applicants will be required to submit to pre‑employment drug testing as a condition of employment. Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Amanda Spruill April Curtis Hiring Manager OR Human Resources 325‑646‑0588 936‑437‑3063 [e-mail] [e-mail]

  Important Note to the Candidate: Military Preference To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. Military Occupation Specialty Codes https://hr.sao.texas.gov/CompensationSystem/JobDescriptions Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

  Eligibility: An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

  EEO Statement: The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.