TDCJ - Administrative Assistant II - Generic

Texas Department Of Criminal Justice; Bonham (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The Texas Department Of Criminal Justice is seeking an Administrative Assistant II to provide routine administrative support within the agency. The role involves maintaining filing systems, preparing and editing reports and documents, and handling data entry and inmate records.

You will answer inquiries and disseminate information while following established rules and procedures. The position requires accuracy, the ability to adapt to new situations quickly, and collaboration with the team.

Qualifications

• Performs routine administrative support work.
• Maintains filing systems and prepares/edits reports and documents.
• Answers telephones and responds to information requests while following policies.

Responsibilities

• Provides administrative support including disseminating information and assisting with filing.
• Prepares and proofs documents in accordance with rules and procedures; maintains files and records.
• Performs data entry and retrieves data; posts information to agency records; opens, classifies, sorts, and routes inmate files and records.
• Answers phones and assists inquiries regarding policies and procedures.

Skills

Administrative support

Data entry

Filing systems

Report preparation

Job description

• Job Duties:Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Prepares and proofs documents ensuring compliance with rules, regulations, policies, and procedures; and maintains files, records, and other documents. Performs data entry and retrieval; posts information to agency records; modifies forms and records; compiles, organizes, and tabulates data and makes calculations; and opens, classifies, sorts, and routes inmate files and records. Answers telephones; responds to requests for information; and answers inquiries regarding policies and procedures.You'd be a GOOD fit if:you can adapt to new situations and team dynamics quicklyYou'd be a GREAT fit if:you have the skills that line up with the job description and you are excited to use them.

• Administrative Assistant II Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Longevity

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Angela Kuhn Zilleah RossHiring Manager OR Human Resources903-583-1100 EXT 5198 [e-mail] [e-mail] Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.Military Occupation Specialty Codeshttps://hr.sao.texas.gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position.Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.Applications submitted through Work in TexasWork In Texas (WIT) applicants must complete supplemental questions to be considered for the position. EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, olor, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.