Student Affairs Administrative Specialist

PSD; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 52,000; Full time

Job summary

PSD is seeking an Administrative Professional to provide comprehensive clerical support in a 12-month, full-time capacity within the Department of Student Affairs. The role requires strong MS Office and Google Suite skills, PowerSchool experience, and the ability to communicate effectively with staff, families, and visitors.

Ideal candidates will have a high school diploma with preference for an Associate’s Degree or higher, PA DOE certification, and intermediate ASL proficiency.

Qualifications

• Requires a high school diploma; Associate’s Degree or beyond preferred.
• Advanced skills in using Microsoft applications including Word, Excel, PowerPoint, and Outlook, as well as Google Suite.
• Experience with PowerSchool is a plus.
• Excellent verbal and written communication and presentation skills.
• Certification from the Pennsylvania Department of Education required or eligible.
• American Sign Language skills at intermediate level (advanced preferred).
• Strong attention to detail and ability to multitask.
• Excellent time management and organizational abilities.
• Ability to operate general office equipment.
• Strong interpersonal skills and ability to work independently and in a team.
• Maintains confidentiality at all times.

Responsibilities

• Coordinate calendars and schedule appointments.
• Greet visitors and manage sign-in procedures.
• Answer phone calls and relay messages as appropriate.
• Email and correspond with staff and families.
• Electronic and physical filing; maintain records and databases.
• Process forms and related paperwork.
• Print lesson plans as required.
• Plan and assist with department events.
• Distribute letters and other correspondence via mail/email.
• Provide clerical support for various programs and departments.

Education

Associate’s Degree or higher

Pennsylvania Department of Education certification

MS Office (Word, Excel, PowerPoint, Outlook)

Google Suite

Exceptional verbal and written communication

American Sign Language—intermediate

Attention to detail & multitasking

Time management

Office equipment operation

Interpersonal skills & teamwork

Tools

PowerSchool

Microsoft Office

Google Suite

Job description

PSD is seeking an Administrative Professional to provide comprehensive clerical support in a 12-month, full-time capacity within the Department of Student Affairs. The role requires strong MS Office and Google Suite skills, PowerSchool experience, and the ability to communicate effectively with staff, families, and visitors.

Ideal candidates will have a high school diploma with preference for an Associate’s Degree or higher, PA DOE certification, and intermediate ASL proficiency.