Administrative Professional

Pennsylvania School for the Deaf; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Pennsylvania School for the Deaf is seeking an Administrative Professional to support the Director of Student Affairs. The role involves managing calendars, greeting visitors, handling calls and correspondence, and maintaining records in a dynamic school office.

The ideal candidate will have a high school diploma (associate degree preferred), strong Microsoft and Google Suite skills, and proficient ASL communication.

Qualifications

• High school diploma required; associate degree or higher preferred.
• Proficiency in Microsoft Word/Excel/PowerPoint/Outlook and Google Suite; PowerSchool experience a plus.
• Excellent verbal and written communication and presentation skills.
• Certification from the Pennsylvania Department of Education.
• ASL intermediate required; advanced preferred.
• Attention to detail and ability to multitask.
• Excellent time management.
• Ability to operate general office equipment.
• Excellent interpersonal skills.
• Ability to work independently and in a team.
• Collaborates with other Administrative Professionals.
• Dependable and flexible; maintains confidentiality.

Responsibilities

• Coordinate calendars and schedule appointments; set reminders.
• Greet visitors and manage sign-in/out procedures.
• Receive and refer telephone/VP calls as appropriate.
• Email and formal correspondence to staff and families.
• E-file and file records.
• Maintain computerized and manual records, files, and databases.
• Process forms and related paperwork.
• Print lesson plans.
• Plan department events.
• Provide clerical support for various programs and departments.

Skills

Microsoft Office

Google Suite

PowerSchool

Verbal & written communication

ASL (intermediate)

Interpersonal skills

Attention to detail

Time management

Teamwork

Confidentiality

Education

High school diploma

Associate’s Degree or higher preferred

Certification from Pennsylvania Department of Education

Tools

PowerSchool

Job description

Description

Title: Administrative Professional

Reports to: Director of Student Affairs

Employment Information: Full time, 12 month non-union bargaining unit position

Qualifications:

• Requires a high school diploma; Associate’s Degree or beyond preferred.
• Advanced skills in using Microsoft applications including Word, Excel, PowerPoint, and Outlook, as well as Google Suite. Experience in PowerSchool is a plus.
• Exceptional verbal and written communication and presentation skills.
• Possession of or eligibility for appropriate certification from the Pennsylvania Department of Education.
• Ability to communicate in American Sign Language – intermediate skill required; advanced skill desired.
• Careful attention to detail and ability to multitask.
• Excellent time management skills.
• Ability to operate general office equipment.
• Exceptional interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Works collaboratively with other Administrative Professionals.
• Highly dependable and flexible.
• Maintains confidentiality at all times.

Duties:

• Coordinate calendars/schedule appointments, meeting reminders.
• Greets all incoming visitors and ensures that guests sign in/out as required.
• Receive and refer telephone/VP call as appropriate
• Email and formal correspondence to staff, families, etc.
• E-filing and filing.
• Maintains a variety of computerized and manual records, files, and department databases.
• Process forms and related paperwork
• Print out lesson plans
• Planning department events.
• Process and distribute (mail/email) letters and other correspondence
• Provide clerical support for various programs and departments.

Requirements

Physical Requirements and Work Environment:

• Occasionally lift up to 25 lbs.
• Generally works in an office environment.
• Ability to sit, stand, walk, kneel, crouch and reach with hands and arms
• Some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. G