Student Affairs Administrative Specialist

The Pennsylvania School for the Deaf; Philadelphia (Philadelphia County); On-site; USD 40,000 - 52,000; Full time

Job summary

The Pennsylvania School for the Deaf in Philadelphia seeks an Administrative Professional to provide comprehensive office support to the Director of Student Affairs and the wider school community. This full-time, 12‑month role requires meticulous scheduling, strong communication, and a high level of professionalism.

Ideal candidates will be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and Google Suite, with PowerSchool experience a plus.

Qualifications

• Requires a high school diploma; Associate’s Degree or beyond preferred.
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook, and Google Suite. Experience in PowerSchool is a plus.
• Exceptional verbal and written communication and presentation skills.
• Possession of or eligibility for certification from the Pennsylvania Department of Education.
• Ability to communicate in American Sign Language – intermediate skill required; advanced skill desired.
• Careful attention to detail and ability to multitask.
• Excellent time management skills.
• Operate general office equipment.
• Exceptional interpersonal skills.
• Work well independently and with a team.
• Collaborate with other Administrative Professionals.
• Highly dependable and flexible.
• Maintain confidentiality at all times.

Responsibilities

• Coordinate calendars and schedule appointments, and set reminders.
• Greet visitors and manage sign-in/sign-out procedures.
• Receive and route telephone/VP calls appropriately.
• Handle email and formal correspondence to staff and families.
• Perform e-filing and filing; maintain records and databases.
• Process forms and related paperwork.
• Print lesson plans as needed.
• Assist in planning department events.
• Distribute letters and other correspondence via mail/email.
• Provide clerical support for programs and departments.

Skills

MS Office proficiency

Google Suite

Communication skills

Written communication

Time management

Multitasking

Confidentiality

Teamwork

Interpersonal skills

Ability to work independently

Education

High school diploma

Associate’s Degree or beyond preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Google Workspace

PowerSchool

Job description

The Pennsylvania School for the Deaf in Philadelphia seeks an Administrative Professional to provide comprehensive office support to the Director of Student Affairs and the wider school community. This full-time, 12‑month role requires meticulous scheduling, strong communication, and a high level of professionalism.

Ideal candidates will be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and Google Suite, with PowerSchool experience a plus.