Dynamic School Administrative Assistant

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 26,000 - 38,000; Full time

Job summary

Montgomery Public Schools seeks an Administrative Assistant for a middle school to provide clerical and administrative support to an office or administrator. The 222-day work year includes preparing correspondence, maintaining files, assisting with registration, calling absentees, and coordinating with parents and visitors.

Candidates should have a high school diploma or GED, extensive clerical experience, and proficiency with word processing and automated information systems.

Qualifications

• High school diploma or GED required; demonstrated clerical ability.
• Strong oral and written communication skills; experience with word processing.
• Experience with automated information management systems preferred.

Responsibilities

• Provide clerical and administrative support for an office or administrator.
• Prepare correspondence, files and documents using word processing or data management software.
• Serve as point of contact for the office, providing information and guidance to parents and visitors.
• Maintain files, inventories and other records manually and electronically.
• Foster positive relationships with parents, volunteers and school visitors.
• Perform related duties as assigned and maintain regular, punctual attendance.
• Create letters, forms and other documents; type routine and complex reports and correspondence.
• Assist with registration, calling absentees, preparing reports, contacting parents, check-in/out of students.
• Operate copiers, faxes, scanners and other office equipment.
• Maintain confidentiality of sensitive data relating to students and the program.

Skills

Oral communication

Written communication

Education

High school diploma/GED

Tools

Word processing

Job description

Montgomery Public Schools seeks an Administrative Assistant for a middle school to provide clerical and administrative support to an office or administrator. The 222-day work year includes preparing correspondence, maintaining files, assisting with registration, calling absentees, and coordinating with parents and visitors.

Candidates should have a high school diploma or GED, extensive clerical experience, and proficiency with word processing and automated information systems.