Administrative Professional

The Pennsylvania School for the Deaf; Philadelphia (Philadelphia County); On-site; USD 40,000 - 52,000; Full time

Job summary

The Pennsylvania School for the Deaf in Philadelphia seeks an Administrative Professional to provide comprehensive office support to the Director of Student Affairs and the wider school community. This full-time, 12‑month role requires meticulous scheduling, strong communication, and a high level of professionalism.

Ideal candidates will be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and Google Suite, with PowerSchool experience a plus.

Qualifications

• Requires a high school diploma; Associate’s Degree or beyond preferred.
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook, and Google Suite. Experience in PowerSchool is a plus.
• Exceptional verbal and written communication and presentation skills.
• Possession of or eligibility for certification from the Pennsylvania Department of Education.
• Ability to communicate in American Sign Language – intermediate skill required; advanced skill desired.
• Careful attention to detail and ability to multitask.
• Excellent time management skills.
• Operate general office equipment.
• Exceptional interpersonal skills.
• Work well independently and with a team.
• Collaborate with other Administrative Professionals.
• Highly dependable and flexible.
• Maintain confidentiality at all times.

Responsibilities

• Coordinate calendars and schedule appointments, and set reminders.
• Greet visitors and manage sign-in/sign-out procedures.
• Receive and route telephone/VP calls appropriately.
• Handle email and formal correspondence to staff and families.
• Perform e-filing and filing; maintain records and databases.
• Process forms and related paperwork.
• Print lesson plans as needed.
• Assist in planning department events.
• Distribute letters and other correspondence via mail/email.
• Provide clerical support for programs and departments.

Skills

MS Office proficiency

Google Suite

Communication skills

Written communication

Time management

Multitasking

Confidentiality

Teamwork

Interpersonal skills

Ability to work independently

Education

High school diploma

Associate’s Degree or beyond preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Google Workspace

PowerSchool

Job description

Description

Title:

Administrative Professional

Reports to:

Director of Student Affairs

Employment Information:

Full time, 12 month non-union bargaining unit position

Qualifications

• Requires a high school diploma; Associate’s Degree or beyond preferred.
• Advanced skills in using Microsoft applications including Word, Excel, PowerPoint, and Outlook, as well as Google Suite. Experience in PowerSchool is a plus.
• Exceptional verbal and written communication and presentation skills.
• Possession of or eligibility for appropriate certification from the Pennsylvania Department of Education.
• Ability to communicate in American Sign Language – intermediate skill required; advanced skill desired.
• Careful attention to detail and ability to multitask.
• Excellent time management skills.
• Ability to operate general office equipment.
• Exceptional interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Works collaboratively with other Administrative Professionals.
• Highly dependable and flexible.
• Maintains confidentiality at all times.

Duties

• Coordinate calendars/schedule appointments, meeting reminders.
• Greets all incoming visitors and ensures that guests sign in/out as required.
• Receive and refer telephone/VP call as appropriate
• Email and formal correspondence to staff, families, etc.
• E-filing and filing.
• Maintains a variety of computerized and manual records, files, and department databases.
• Process forms and related paperwork
• Print out lesson plans
• Planning department events.
• Process and distribute (mail/email) letters and other correspondence
• Provide clerical support for various programs and departments.

Physical Requirements and Work Environment:

• Occasionally lift up to 25 lbs.
• Generally works in an office environment.
• Ability to sit, stand, walk, kneel, crouch and reach with hands and arms
• Some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. G