Collaborative Administrative Specialist, Student Affairs

Pennsylvania School for the Deaf; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Pennsylvania School for the Deaf is seeking an Administrative Professional to support the Director of Student Affairs. The role involves managing calendars, greeting visitors, handling calls and correspondence, and maintaining records in a dynamic school office.

The ideal candidate will have a high school diploma (associate degree preferred), strong Microsoft and Google Suite skills, and proficient ASL communication.

Qualifications

• High school diploma required; associate degree or higher preferred.
• Proficiency in Microsoft Word/Excel/PowerPoint/Outlook and Google Suite; PowerSchool experience a plus.
• Excellent verbal and written communication and presentation skills.
• Certification from the Pennsylvania Department of Education.
• ASL intermediate required; advanced preferred.
• Attention to detail and ability to multitask.
• Excellent time management.
• Ability to operate general office equipment.
• Excellent interpersonal skills.
• Ability to work independently and in a team.
• Collaborates with other Administrative Professionals.
• Dependable and flexible; maintains confidentiality.

Responsibilities

• Coordinate calendars and schedule appointments; set reminders.
• Greet visitors and manage sign-in/out procedures.
• Receive and refer telephone/VP calls as appropriate.
• Email and formal correspondence to staff and families.
• E-file and file records.
• Maintain computerized and manual records, files, and databases.
• Process forms and related paperwork.
• Print lesson plans.
• Plan department events.
• Provide clerical support for various programs and departments.

Skills

Microsoft Office

Google Suite

PowerSchool

Verbal & written communication

ASL (intermediate)

Interpersonal skills

Attention to detail

Time management

Teamwork

Confidentiality

Education

High school diploma

Associate’s Degree or higher preferred

Certification from Pennsylvania Department of Education

Tools

PowerSchool

Job description

Pennsylvania School for the Deaf is seeking an Administrative Professional to support the Director of Student Affairs. The role involves managing calendars, greeting visitors, handling calls and correspondence, and maintaining records in a dynamic school office.

The ideal candidate will have a high school diploma (associate degree preferred), strong Microsoft and Google Suite skills, and proficient ASL communication.