AdministrativeSupportClerical Assistant Office of Academic Affairs Admin

Boston University; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Boston University is seeking an Administrative Assistant to support the Academic Affairs Office. The role handles student absence requests, exam scheduling, supply ordering via Guided Buying, and data collation for special projects, in coordination with Assistant Deans and Directors.

The ideal candidate will have a Bachelor's degree, 1+ year of experience, strong written and verbal skills, and proficiency in Word and Excel. Experience in academia is a plus.

Qualifications

• Bachelor's degree and at least 1 year of work experience as an Administrative Assistant or Coordinator.
• Strong written and verbal skills with the ability to learn quickly and set priorities.
• Experience in an academic environment is a plus.

Responsibilities

• Support day-to-day operations of the Academic Affairs Department by triaging and completing tasks.
• Manage student absence requests and exam schedules.
• Order supplies using Guided Buying.
• Collate data for special projects assigned by the Assistant Dean, Assistant Directors, and Academic Affairs Manager.

Skills

Time management

Attention to detail

Interpersonal skills

Written and verbal communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

The Administrative Assistant is the main point of contact for the Academic Affairs Office and is responsible for resolving or referring student issues to the appropriate person or department. The Administrative Assistant has the general responsibility of supporting the day-to-day operations of the Academic Affairs Department by triaging and completing various administrative tasks, which include but is not limited to managing student absence requests, managing exam schedules. ordering supplies using Guided Buying, and collating data for any special projects assigned by the Assistant Dean, Assistant Directors, and Academic Affairs Manager. This position has continual integration with Academic Affairs staff, GSDM faculty, students, and other department administrators and staff.

Required Skills

• A strong candidate will have a Bachelor's degree and at least 1 year of work experience as an Administrative Assistant or Coordinator.
• Their software skill set should include Microsoft Word and Excel.
• Knowledge of R25 and SPS would be an advantage.
• This person needs strong written and verbal skills, the ability to learn quickly, the ability to set priorities, good time management skills, while paying attention to detail.
• Interacting with faculty, staff, and students is necessary, and so experience working in an academic environment is a plus.
• Good interpersonal skills for interacting with a variety of people, and the ability to pay attention to details is essential for most Academic Affairs responsibilities.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

Required Experience

Qualifications:

• A strong candidate will have a Bachelor's degree and at least 1 year of work experience as an Administrative Assistant or Coordinator.
• Their software skill set should include Microsoft Word and Excel.
• Knowledge of R25 and SPS would be an advantage.
• This person needs strong written and verbal skills, the ability to learn quickly, the ability to set priorities, good time management skills, while paying attention to detail.
• Interacting with faculty, staff, and students is necessary, and so experience working in an academic environment is a plus.
• Good interpersonal skills for interacting with a variety of people, and the ability to pay attention to details is essential for most Academic Affairs responsibilities.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _