Strategic Project Administrator

Hargrove Engineers & Constructors; Pasadena (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove Engineers & Constructors seeks a Project Administrator to manage project administration from proposal through closeout. You will support the leader and project managers, organize reports, prepare correspondence, and coordinate meetings in a fast-paced engineering environment.

Ideal candidates bring 6+ years of admin support experience, proficiency with MS Office and Newforma, and exceptional attention to detail and confidentiality in a team-oriented setting.

Qualifications

• High School Diploma or equivalent is required.
• 6+ years of experience providing administrative support, preferably in an industrial engineering environment.

Responsibilities

• Assisting in resource planning and producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information.
• Assisting in creating and preparing proposals and other technical documents and proofreading.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project-related information.
• Maintaining professional appearance of meeting spaces.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Newforma

Attention to detail

Proofreading

Verbal and written communication

Confidentiality

Multitasking

Report development

Education

High School Diploma or equivalent

Tools

Newforma

Job description

Hargrove Engineers & Constructors seeks a Project Administrator to manage project administration from proposal through closeout. You will support the leader and project managers, organize reports, prepare correspondence, and coordinate meetings in a fast-paced engineering environment.

Ideal candidates bring 6+ years of admin support experience, proficiency with MS Office and Newforma, and exceptional attention to detail and confidentiality in a team-oriented setting.