Strategic Project Documentation Lead

Hargrove Engineers + Constructors; Baytown (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid holidays and personal paid time

Medical, dental, vision, life and long

401(k) and other benefits

Job summary

Hargrove Engineers + Constructors is seeking an experienced project administration assistant to support planning, tracking, and documentation across multiple projects from proposal through closeout. You will assist leaders and project managers, prepare charts, correspondence and proposals, and manage client information in Deltek Vision and Outlook.

The role requires at least 6 years of admin experience in an industrial engineering environment, with strong MS Office skills and attention to

Qualifications

• High School Diploma or equivalent is required; advanced coursework preferred.
• 6+ years of experience providing administrative support, ideally in an industrial engineering environment.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook; knowledgeable in Deltek Vision and Newforma.

Responsibilities

• Assist in project administration for one or more projects from proposal to closeout.
• Support department leadership and project managers with organizational tasks and reporting.
• Prepare project organization charts, correspondence, transmittals, mailings and labels.
• Enter and maintain client contact information in Deltek Vision and Outlook.
• Assist in creating and proofreading technical documents and proposals.
• Schedule project/client meetings and arrangements; prepare and distribute meeting notes.
• Prepare client and project presentations and execute special projects as needed.
• Provide scanning, copying, faxing, and filing for project information; maintain meeting spaces.

Skills

Attention to detail

Proofreading

Communication

Multi-tasking

Reporting

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Deltek Vision

Newforma

Job description

Hargrove Engineers + Constructors is seeking an experienced project administration assistant to support planning, tracking, and documentation across multiple projects from proposal through closeout. You will assist leaders and project managers, prepare charts, correspondence and proposals, and manage client information in Deltek Vision and Outlook.

The role requires at least 6 years of admin experience in an industrial engineering environment, with strong MS Office skills and attention to