Strategic Project Administrator - Industrial Engineering

Hargrove & Associates Inc.; Pasadena (TX); Hybrid; USD 52,000 - 73,000; Full time

Job summary

Hargrove & Associates Inc. in Pasadena, TX is seeking a Project Administrator to oversee project administration from proposal through closeout.

You will support the project team with planning, tracking, documentation, and client liaison, coordinating with leaders and managers across disciplines. This full-time role requires 6+ years of admin experience in an industrial engineering environment, proficiency with MS Word, Excel, PowerPoint, Outlook and Newforma, and exceptional attention to detail,

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• 6+ years of administrative support experience, preferably in an industrial engineering environment.
• Proficient with MS Word, Excel, PowerPoint, Outlook; Newforma as needed.
• Extreme attention to detail; excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written; maintain confidentiality.
• Ability to multi-task in a fast-paced environment and meet critical timelines.
• Ability to develop reports and maintain relationships with teammates, clients and vendors.

Responsibilities

• Assists in Resource Planning and produces reports.
• Prepares project organizational charts and correspondence.
• Prepares project mailings, labels, and transmittals.
• Enters and maintains current client contact information.
• Assists in creating and proofreading proposals and technical documents.
• Schedules project and client meetings and arrangements.
• Prepares and distributes meeting notes and client/project presentations.
• Executes special projects and provides scanning, copying, faxing, and filing services.
• Maintains professional appearance of meeting spaces.

Skills

Attention to detail

Proofreading

Verbal communication

Written communication

Confidentiality

Multitasking

Report development

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

MS Word

MS Excel

PowerPoint

Outlook

Newforma

Job description

Hargrove & Associates Inc. in Pasadena, TX is seeking a Project Administrator to oversee project administration from proposal through closeout.

You will support the project team with planning, tracking, documentation, and client liaison, coordinating with leaders and managers across disciplines. This full-time role requires 6+ years of admin experience in an industrial engineering environment, proficiency with MS Word, Excel, PowerPoint, Outlook and Newforma, and exceptional attention to detail,