Project Administrator & Planning Coordinator

Hargrove and Associates, Inc; Pasadena (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Hargrove and Associates, Inc. is seeking a Project Administrator to oversee project administration from proposal through closeout, coordinating planning, tracking and documentation under general supervision.

The ideal candidate has a High School Diploma, 6+ years of administrative support experience (preferably in an industrial engineering environment), and strong MS Word, Excel, PowerPoint and Outlook skills, plus Newforma proficiency; must be detail-oriented and able to multitask in a

Qualifications

• High School Diploma or equivalent is required.
• Advanced coursework is highly preferred.

Responsibilities

• Assisting in Resource Planning and producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

Job description

Hargrove and Associates, Inc. is seeking a Project Administrator to oversee project administration from proposal through closeout, coordinating planning, tracking and documentation under general supervision.

The ideal candidate has a High School Diploma, 6+ years of administrative support experience (preferably in an industrial engineering environment), and strong MS Word, Excel, PowerPoint and Outlook skills, plus Newforma proficiency; must be detail-oriented and able to multitask in a