Project Admin & Front Desk Coordinator

Hargrove Engineers + Constructors; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove Engineers + Constructors in Houston seeks an experienced administrative professional to support project teams from proposal through closeout. You will handle planning, tracking, document control, and client communications with strong attention to detail.

Ideal candidates have 3–5 years of admin experience in an industrial engineering setting, proficient with Word, Excel, Outlook, Deltek Vision and Newforma, and can manage multiple tasks under tight deadlines.

Qualifications

• High School Diploma or equivalent is required. Advanced coursework is highly preferred.
• This position requires 3-5 years' of experience in providing administrative support, preferably in an industrial engineering environment.
• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in Newforma, Deltek Vision and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Responsibilities

• Assisting in Deltek Vision Resource Planning and producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

Deltek Vision

Newforma

Detail oriented

Communication skills

Education

High School Diploma

Tools

Deltek Vision

Newforma

Job description

Hargrove Engineers + Constructors in Houston seeks an experienced administrative professional to support project teams from proposal through closeout. You will handle planning, tracking, document control, and client communications with strong attention to detail.

Ideal candidates have 3–5 years of admin experience in an industrial engineering setting, proficient with Word, Excel, Outlook, Deltek Vision and Newforma, and can manage multiple tasks under tight deadlines.