Strategic Fiscal Operations Coordinator, School of Business

Commonwealth of VA Careers; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University is seeking a Fiscal Operations Coordinator for the School of Business to manage departmental procurement, fiscal operations, and monthly reconciliations. The role emphasizes strong customer service, policy compliance, and collaboration across the division.

The position requires experience in administrative or fiscal support, proficiency with MS Office, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Strong written and verbal communication skills.
• Experience coordinating multiple priorities while meeting deadlines.
• Organizational skills with attention to detail and accuracy.
• Ability to work both independently and in a team.
• Proficiency with Microsoft Office and adaptability to new software.

Responsibilities

• Monitor departmental budgets, expenditures, commitments, and balances; report variances to leadership.
• Coordinate procurement activities: requisitions, quotes, POs, renewals, payments.
• Process SPCC transactions and reconcile monthly expense reports.
• Complete timely fiscal year-end procedures per university guidelines.
• Support executive administration with travel authorizations and expense reports.
• Ensure compliance with university and state policies.
• Maintain organized fiscal records per retention requirements.
• Develop reports conveying guidelines and procedures.
• Communicate information and standard procedures across departments.
• Deliver excellent customer service to IT faculty, staff, vendors, and campus partners.
• Identify opportunities to improve business processes and efficiencies.
• Exercise discretion with confidential information; perform additional duties as needed.

Skills

Administrative experience

Customer service

Communication skills

Problem solving

Time management

Attention to detail

Independent work

Tools

Microsoft Office Suite

ERP systems

Job description

Norfolk State University is seeking a Fiscal Operations Coordinator for the School of Business to manage departmental procurement, fiscal operations, and monthly reconciliations. The role emphasizes strong customer service, policy compliance, and collaboration across the division.

The position requires experience in administrative or fiscal support, proficiency with MS Office, and the ability to handle multiple priorities in a fast-paced environment.