Education Finance & Procurement Coordinator

Virginia AG; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University is seeking a Fiscal Operations Coordinator for the School of Education to monitor budgets, expenditures, and balances, and to advise leadership on variances and funding concerns.

The role includes processing procurement, SPCC transactions, year-end procedures, travel authorizations, and maintaining compliant fiscal records, while delivering excellent customer service to faculty, staff, students, vendors, and campus partners.

Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support.
• Working knowledge of general office practices and customer service principles.
• Ability to coordinate multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication with the ability to interact professionally with staff, leadership, vendors, and campus partners.
• Ability to work independently while contributing within a collaborative team environment.
• Proficient in Microsoft Office and quick to learn new software applications and business systems.

Responsibilities

• Monitor departmental and college budgets, expenditures, commitments, and balances; identify variances and communicate recommendations to leadership.
• Coordinate procurement activities: requisitions, quotes, purchase orders, vendor/software renewals, and payments.
• Process SPCC transactions, reconcile monthly expense reports, and ensure policy compliance.
• Complete timely fiscal year-end procedures per university guidelines.
• Assist executive administration with complex fiscal operations, travel authorizations, and expense reports.
• Maintain compliant fiscal records and documentation per records-retention requirements.
• Develop written documents and reports conveying information and guidelines.
• Deliver excellent customer service to IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes and documentation.

Skills

Communication skills

Organizational skills

Attention to detail

Problem-solving

Independent work

Microsoft Office

Tools

Microsoft Office Suite

eVA procurement system

Workday

Colleague

TeamDynamix (TDX)

Job description

Norfolk State University is seeking a Fiscal Operations Coordinator for the School of Education to monitor budgets, expenditures, and balances, and to advise leadership on variances and funding concerns.

The role includes processing procurement, SPCC transactions, year-end procedures, travel authorizations, and maintaining compliant fiscal records, while delivering excellent customer service to faculty, staff, students, vendors, and campus partners.