NSU00165 - Fiscal Operations Coordinator for School of Business

Commonwealth of VA Careers; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University is seeking a Fiscal Operations Coordinator for the School of Business to manage departmental procurement, fiscal operations, and monthly reconciliations. The role emphasizes strong customer service, policy compliance, and collaboration across the division.

The position requires experience in administrative or fiscal support, proficiency with MS Office, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Strong written and verbal communication skills.
• Experience coordinating multiple priorities while meeting deadlines.
• Organizational skills with attention to detail and accuracy.
• Ability to work both independently and in a team.
• Proficiency with Microsoft Office and adaptability to new software.

Responsibilities

• Monitor departmental budgets, expenditures, commitments, and balances; report variances to leadership.
• Coordinate procurement activities: requisitions, quotes, POs, renewals, payments.
• Process SPCC transactions and reconcile monthly expense reports.
• Complete timely fiscal year-end procedures per university guidelines.
• Support executive administration with travel authorizations and expense reports.
• Ensure compliance with university and state policies.
• Maintain organized fiscal records per retention requirements.
• Develop reports conveying guidelines and procedures.
• Communicate information and standard procedures across departments.
• Deliver excellent customer service to IT faculty, staff, vendors, and campus partners.
• Identify opportunities to improve business processes and efficiencies.
• Exercise discretion with confidential information; perform additional duties as needed.

Skills

Administrative experience

Customer service

Communication skills

Problem solving

Time management

Attention to detail

Independent work

Tools

Microsoft Office Suite

ERP systems

Job description

Title

NSU00165 - Fiscal Operations Coordinator for School of Business

State Role Title

Financial Services Spec I

Hiring Range

$55,000-$65,000

Pay Band

4

Agency

Norfolk State University

Location

Norfolk State University

Agency Website

WWW.NSU.EDU

Recruitment Type

General Public - G

Job Duties

The Fiscal Operations Coordinator serves as a key member of the College/School and is responsible for coordinating the department's procurement, fiscal operations and monthly reconciliation processes. This position provides exceptional customer service while supporting leadership, supporting departmental operations and business processes, ensuring compliance with university policies, and fostering strong collaborative relationships across the Division of Academic Affairs.

Job Description

• Monitor departmental and college/school budgets, expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.
• Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.
• Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist the executive administration support to the College/School/Department including managing complex fiscal operations, preparing travel authorizations and expense reports.
• Ensure business practices are in compliant with university and state policies.
• Identify, recognize, and resolve problems that have established precedents and limited impact. Refers non-standard questions and problems to higher levels.
• Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations.
• Develop written documents and/or reports conveying information, general guidelines, and standard procedures.
• Communicate information, general guidelines, and standard procedures.
• Deliver outstanding customer service while serving as a resource for all IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes, documentation, and operational efficiencies.
• Exercise sound judgment, discretion, and professionalism while managing confidential information.
• Perform additional duties as assigned in support of department goals.

Required Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Working knowledge of general office practices, administrative procedures, and customer service principles.
• Experience coordinating multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to organize work, exercise sound judgment, and maintain a high level of accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally and effectively with employees, leadership, vendors, and campus partners.
• Demonstrated problem-solving skills with the ability to analyze situations, identify solutions, and follow issues through to completion.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Experience maintaining confidential and sensitive information with discretion and professionalism.
• Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software applications and business systems.

Minimum Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Working knowledge of general office practices, administrative procedures, and customer service principles.
• Experience coordinating multiple priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to organize work, exercise sound judgment, and maintain a high level of accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally and effectively with employees, leadership, vendors, and campus partners.
• Demonstrated problem-solving skills with the ability to analyze situations, identify solutions, and follow issues through to completion.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Experience maintaining confidential and sensitive information with discretion and professionalism.
• Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software applications and business systems.

Additional Considerations

Preferred Qualifications:

• Experience providing administrative or fiscal support within higher education.
• Experience with procurement, purchasing, accounts payable, or contract administration.
• Experience working with enterprise resource planning (ERP), productivity systems and applications such as Eva, Workday, Colleague, and TeamDynamix (TDX).
• Experience administering Small Purchase Charge Card (SPCC) transactions and reconciling procurement card expenses.

EEO Statement

NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: NORFOLK STATE UNIVERSITY

Phone: [phone]

Email: No Email Material Accepted