Fiscal Operations Coordinator, School of Social Work

Norfolk State University; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University seeks a Fiscal Operations Coordinator for the School of Social Work to oversee budgeting, procurement, and fiscal operations. The role provides support to executive administration and handles complex financial tasks in a collaborative university environment.

Responsibilities include monitoring department budgets, processing SPCC transactions, year-end close, and ensuring compliance with state policies while delivering excellent service to faculty, staff, students, and

Qualifications

• Experience providing administrative, fiscal, procurement, or customer service support in a professional office environment.
• Strong office practices, procedures, and customer service principles.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication with employees, leadership, vendors, and campus partners.

Responsibilities

• Monitor departmental and college budgets, expenditures, commitments, and available balances; identify variances and funding issues; communicate financial information and recommendations to leadership.
• Coordinate procurement activities: creating requisitions, obtaining quotes, processing purchase orders, vendor/software renewals, and payments.
• Process SPCC transactions, reconcile monthly expense reports, ensure compliance with purchasing policies.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist executive administration support to the College/School/Department, including managing complex fiscal operations, travel authorizations and expense reports.
• Ensure business practices comply with university/state policies.
• Identify and resolve problems with established precedents; refer non-standard questions to higher levels.
• Maintain organized fiscal records and develop reports and procedures.
• Communicate information, guidelines, and standard procedures.
• Deliver outstanding customer service to IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve business office processes and efficiency.
• Exercise sound judgment and discretion with confidential information.
• Perform additional duties to support department goals.

Skills

Admin support

Fiscal experience

Procurement

Customer service

MS Office

Communication skills

Attention to detail

Team player

Tools

eVA

Workday

Colleague

TeamDynamix

Job description

Norfolk State University seeks a Fiscal Operations Coordinator for the School of Social Work to oversee budgeting, procurement, and fiscal operations. The role provides support to executive administration and handles complex financial tasks in a collaborative university environment.

Responsibilities include monitoring department budgets, processing SPCC transactions, year-end close, and ensuring compliance with state policies while delivering excellent service to faculty, staff, students, and