Fiscal Operations Lead - Academic Engagement

Norfolk State University; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University is seeking a Fiscal Operations Coordinator for Academic Engagement to manage departmental procurement, fiscal operations, and monthly reconciliations. The role supports leadership, ensures policy compliance, and fosters collaboration across Academic Affairs.

The position emphasizes customer service, accurate record-keeping, and process improvement, with responsibilities spanning travel authorizations, expense reporting, and coordination with IT faculty, staff, students,

Qualifications

• Experience providing administrative or fiscal support in an office setting.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with professional interaction.
• Experience handling confidential information with discretion and professionalism.
• Proficiency with Microsoft Office Suite and ability to learn new software quickly.

Responsibilities

• Coordinate department procurement activities: create requisitions, quotes, purchase orders, renewals, and payments.
• Monitor budgets, expenditures, commitments, and balances; report variances and fiscal issues to leadership.
• Process SPCC transactions and reconcile monthly expense reports per university policies.
• Assist executive administration in managing complex fiscal operations, travel authorizations, and expense reports.
• Maintain compliant and organized fiscal records per state regulations and retention requirements.
• Develop written documents and reports conveying guidelines and procedures.

Skills

Administrative support

Fiscal management

Procurement

Customer service

Microsoft Office

Tools

eVA

Workday

Colleague

TeamDynamix (TDX)

Job description

Norfolk State University is seeking a Fiscal Operations Coordinator for Academic Engagement to manage departmental procurement, fiscal operations, and monthly reconciliations. The role supports leadership, ensures policy compliance, and fosters collaboration across Academic Affairs.

The position emphasizes customer service, accurate record-keeping, and process improvement, with responsibilities spanning travel authorizations, expense reporting, and coordination with IT faculty, staff, students,