Finance & Operations Coordinator, Academic Affairs

Norfolk State University; Norfolk (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Norfolk State University is seeking a Fiscal Operations Coordinator to support fiscal operations, procurement, and monthly reconciliation within the College/School.

The role reports to the Provost Office and coordinates department spending, PO processing, SPCC transactions, and year-end close while ensuring compliance with university policies and providing strong customer service to IT faculty, staff, students, vendors, and campus partners.

Qualifications

• Experience providing administrative or fiscal support in higher education.
• Experience with procurement, purchasing, accounts payable, or contract administration.
• Experience with ERP systems (Eva, Workday, Colleague, TeamDynamix).
• Experience administering SPCC transactions and reconciliations.

Responsibilities

• Monitor departmental expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; communicate financial information and recommendations to leadership.
• Coordinate procurement activities for the department, including requisitions, quotes, POs, renewals, and payments; monitor through completion.
• Process SPCC transactions, reconcile monthly expense reports, and ensure policy compliance.
• Complete timely fiscal year-end procedures in accordance with university guidelines.
• Assist executive administration support to the Provost Office, including travel authorizations and expense reports.
• Ensure business practices comply with university and state policies.
• Identify, recognize, and resolve problems with established precedents and limited impact; refer non-standard questions to higher levels.
• Maintain organized fiscal records and documentation per retention requirements and state regulations.
• Develop written documents and reports conveying information, guidelines, and standard procedures.
• Communicate information, guidelines, and procedures to stakeholders.
• Deliver outstanding customer service to IT faculty, staff, students, vendors, and campus partners.
• Identify opportunities to improve department processes and documentation.

Skills

Budget monitoring

Procurement coordination

Financial reconciliation

Communication

Customer service

Policy compliance

Tools

Eva

Workday

Colleague

TeamDynamix

Job description

Norfolk State University is seeking a Fiscal Operations Coordinator to support fiscal operations, procurement, and monthly reconciliation within the College/School.

The role reports to the Provost Office and coordinates department spending, PO processing, SPCC transactions, and year-end close while ensuring compliance with university policies and providing strong customer service to IT faculty, staff, students, vendors, and campus partners.