Strategic Executive Assistant & Travel Coordinator

Beacon Health System; Granger (IN); On-site; USD 35,000 - 52,000; Full time

Job summary

Beacon Health System is seeking an organized administrative assistant to provide general support to the executive team. You will schedule meetings, take minutes, coordinate travel, greet visitors and handle calls with a professional demeanor.

The role requires initiative, independent judgment, and the ability to interact effectively with staff at all levels. Strong Microsoft Office skills and accurate typing are essential.

Qualifications

• Education: High School Diploma or Equivalent; 1 year minimum experience. Proficient with Microsoft Office products (Word, Excel, etc.).
• Requires strong secretarial skills and ability to multitask with minimal supervision.
• Excellent interpersonal and written communication skills; professional discretion and confidentiality.

Responsibilities

• Schedule meetings and manage calendar for executives.
• Take minutes and prepare communications and detailed reports.
• Coordinate travel arrangements and assist with expense reimbursements.
• Greet visitors and respond to telephone calls in a courteous, helpful manner.
• Prepare correspondence and complete special projects; maintain records and files.
• Support the executive office with administrative tasks as needed.

Skills

Secretarial work

Interpersonal communication

Keyboarding 50 WPM

Microsoft Office proficiency

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Beacon Health System is seeking an organized administrative assistant to provide general support to the executive team. You will schedule meetings, take minutes, coordinate travel, greet visitors and handle calls with a professional demeanor.

The role requires initiative, independent judgment, and the ability to interact effectively with staff at all levels. Strong Microsoft Office skills and accurate typing are essential.