Senior Leadership Executive Assistant | Global Travel & Events

Beacon Hill; Elgin (IL); On-site; USD 44,000 - 51,000; Full time

Job summary

Beacon Hill is seeking an Executive Administrative Assistant to support the Executive Leadership Team with complex calendars, travel planning, and critical business initiatives.

The role requires 5+ years of executive support, experience with VP-level leaders, and advanced MS Office skills. Expect domestic and international travel 1–4 times per year, with a high emphasis on organization, discretion, and cross-functional collaboration.

Qualifications

• 5+ years of executive administrative support experience.
• Experience supporting Vice President-level or senior leadership executives.
• Advanced proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools.
• Excellent organizational, communication, and time-management skills.
• Ability to exercise discretion and handle confidential information.
• Experience coordinating complex travel arrangements and executive calendars.
• Event planning and project coordination experience is a plus.

Responsibilities

• Manage executive calendars, meetings, and scheduling logistics.
• Monitor and prioritize executive email and correspondence.
• Coordinate domestic and international travel arrangements.
• Prepare presentations, reports, and meeting materials.
• Attend meetings to document decisions, actions, and deadlines.
• Track deliverables and follow up on commitments.
• Process executive expense reports per policy.
• Assist with PTO, onboarding, and event planning.
• Support large conferences and leadership meetings.

Skills

Executive support

Calendar management

Communication

Discretion

Project coordination

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Beacon Hill is seeking an Executive Administrative Assistant to support the Executive Leadership Team with complex calendars, travel planning, and critical business initiatives.

The role requires 5+ years of executive support, experience with VP-level leaders, and advanced MS Office skills. Expect domestic and international travel 1–4 times per year, with a high emphasis on organization, discretion, and cross-functional collaboration.