Strategic Executive Assistant to Global Leadership

Beacon Hill; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill is seeking an experienced Executive Assistant to support senior leaders in a fast-paced fundraising and investor-facing business unit. The role involves managing complex calendars, travel, meetings, and strategic administrative initiatives in a dynamic environment.

You will coordinate domestic and international travel, prepare presentations, and support high-profile meetings, events, and projects while ensuring discretion with confidential information.

Qualifications

• 5+ years of Executive Assistant or senior administrative experience.
• Experience supporting senior-level executives in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong communication and relationship-building abilities.
• Ability to handle confidential information with professionalism and discretion.
• Proactive, resourceful, and highly adaptable.
• Financial services, professional services, or related industry experience is a plus.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements.
• Support high-profile internal and external meetings and events.
• Prepare presentations, agendas, and meeting materials.
• Process expense reports and administrative documentation.
• Assist with special projects and operational initiatives.
• Collaborate with administrative professionals across multiple offices.

Skills

Calendar management

Travel coordination

Meeting preparation

Expense processing

Stakeholder coordination

Professional communication

Discretion with confidential info

Job description

Beacon Hill is seeking an experienced Executive Assistant to support senior leaders in a fast-paced fundraising and investor-facing business unit. The role involves managing complex calendars, travel, meetings, and strategic administrative initiatives in a dynamic environment.

You will coordinate domestic and international travel, prepare presentations, and support high-profile meetings, events, and projects while ensuring discretion with confidential information.