Administrative Assistant

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 48,000 - 57,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant to support a senior team in a fast-paced financial services environment. The ideal candidate is highly organized and proactive, with strong calendar and travel coordination, and the discretion to handle confidential information.

The role emphasizes client relationship management, effective communication, and the ability to manage multiple priorities.

Qualifications

• 3-5+ years of professional services administrative experience supporting senior-level teams.
• Strong Microsoft Office skills, especially Outlook (calendar + email).
• Excellent organization, communication, and problem-solving abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced setting.
• Finance industry experience is required.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Build and maintain strong relationships with clients, internal partners, and leadership
• Handle multiple projects simultaneously, ensuring timely follow-up and execution
• Prepare correspondence, reports, and expense reports
• Support day-to-day office operations (front desk, supplies, catering, conference rooms)
• Coordinate with building management and security, including guest registration
• Provide administrative support to investment teams and leadership across multiple offices
• Assist with presentations, event planning, and general office management

Skills

Calendar management

Client relationship management

Multitasking

Discretion

Professionalism

Communication

Tools

Outlook

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a financial firm is looking to hire an Administrative Assistant who is organized and a proactive professional to support a senior team in a fast-paced environment. This role requires exceptional calendar and travel coordination, strong client relationship skills, and the ability to manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Build and maintain strong relationships with clients, internal partners, and leadership
• Handle multiple projects simultaneously, ensuring timely follow-up and execution
• Prepare correspondence, reports, and expense reports
• Support day-to-day office operations (front desk, supplies, catering, conference rooms)
• Coordinate with building management and security, including guest registration
• Provide administrative support to investment teams and leadership across multiple offices
• Assist with presentations, event planning, and general office management

Qualifications

• 3-5+ years of professional services administrative experience supporting senior-level teams
• Strong Microsoft Office skills, especially Outlook (calendar + email)
• Excellent organization, communication, and problem-solving abilities
• High level of professionalism, discretion, and attention to detail
• Ability to multitask, prioritize, and work independently in a fast-paced setting
• Finance industry experience is required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Medical
• Dental
• Vision
• Federal and state leave programs as required by applicable agency regulations to those that meet eligibility
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)