Executive Assistant to CEO — Travel-Ready & Strategic

Sbhonline; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary based on experience

Close collaboration with executive领导

Mission-driven work environment

Career growth opportunities

Job summary

SBHonline is seeking an organized Executive Assistant to provide high-level administrative and project management support to the CEO. This role requires handling complex calendars, travel logistics, and confidential communications while coordinating with donors, partners, and government agencies.

The ideal candidate thrives in a fast-paced nonprofit environment, demonstrates discretion, and can balance multiple priorities with strong communication skills.

Qualifications

• Previous experience as an Executive Assistant or similar role is required.
• Experience in social services or nonprofit settings is preferred.
• Strong organizational, time management and multitasking skills.
• Excellent verbal and written communication abilities.
• Discretion and ability to handle confidential information.

Responsibilities

• Serve as primary contact for internal and external communications for the CEO.
• Screen and manage calls, emails, and correspondence.
• Coordinate communications with government agencies, donors, and partners.
• Manage CEO calendar, meetings, travel, and scheduling priorities.
• Arrange travel and manage expense reports and reimbursements.
• Prepare agendas, reports, and executive briefing documents.
• Attend meetings, record notes and summarize action items.
• Develop project plans, dashboards, and status reports.
• Organize confidential files and executive documentation.
• Support governance activities and reporting/compliance requirements.
• Perform additional administrative duties as assigned.

Skills

Executive support experience

Microsoft Office proficiency

Bilingual (Spanish/Chinese/Yiddish)

Excellent communication

Discretion and confidentiality

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office (Word/Excel/Outlook/PowerPoint)

Job description

SBHonline is seeking an organized Executive Assistant to provide high-level administrative and project management support to the CEO. This role requires handling complex calendars, travel logistics, and confidential communications while coordinating with donors, partners, and government agencies.

The ideal candidate thrives in a fast-paced nonprofit environment, demonstrates discretion, and can balance multiple priorities with strong communication skills.