Strategic Executive Assistant & Calendar Manager

Valley Health; West Virginia; Hybrid; USD 29,000 - 43,000; Full time

Benefits offered by this job

Health plan

Generous paid time off

Tuition assistance

Retirement savings match

Employee assistance program

Wellness program

On-campus discounts

Job summary

Valley Health, a Top 15 health system, seeks an Executive Assistant to provide high-level support to company leaders. You will manage calendars, schedule meetings, prepare itineraries, arrange travel, and train staff on policies and best practices.

You will screen visitors and ensure confidential handling of sensitive information while coordinating with multiple departments to advance strategic initiatives. This role is based in the United States.

Qualifications

• Minimum 3–5 years of executive-level administrative support.
• High School Diploma required; Associate Degree preferred.
• Strong organizational and interpersonal skills; ability to handle confidential information.
• Proficiency with Microsoft Office and video conferencing systems.
• Ability to manage complex calendars and coordinate travel.

Responsibilities

• Provide high-level administrative support to company leaders and ensure efficient completion of key tasks.
• Screen visitors and determine support level with professional customer service.
• Manage executive calendars; schedule meetings; prepare itineraries; arrange transportation.
• Train and mentor other administrative staff on policies and best practices.
• Coordinate for onboarding and office coordination within the executive team.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Confidentiality

Multitasking

Communication

Microsoft Office

Video conferencing

Document management

Education

High School Diploma

Associate Degree

Tools

Microsoft Office Suite

Video conferencing systems

Document management systems

Job description

Valley Health, a Top 15 health system, seeks an Executive Assistant to provide high-level support to company leaders. You will manage calendars, schedule meetings, prepare itineraries, arrange travel, and train staff on policies and best practices.

You will screen visitors and ensure confidential handling of sensitive information while coordinating with multiple departments to advance strategic initiatives. This role is based in the United States.