Executive Administrative Assistant to Finance Leaders

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 48,000 - 57,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant to support a senior team in a fast-paced financial services environment. The ideal candidate is highly organized and proactive, with strong calendar and travel coordination, and the discretion to handle confidential information.

The role emphasizes client relationship management, effective communication, and the ability to manage multiple priorities.

Qualifications

• 3-5+ years of professional services administrative experience supporting senior-level teams.
• Strong Microsoft Office skills, especially Outlook (calendar + email).
• Excellent organization, communication, and problem-solving abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced setting.
• Finance industry experience is required.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Build and maintain strong relationships with clients, internal partners, and leadership
• Handle multiple projects simultaneously, ensuring timely follow-up and execution
• Prepare correspondence, reports, and expense reports
• Support day-to-day office operations (front desk, supplies, catering, conference rooms)
• Coordinate with building management and security, including guest registration
• Provide administrative support to investment teams and leadership across multiple offices
• Assist with presentations, event planning, and general office management

Skills

Calendar management

Client relationship management

Multitasking

Discretion

Professionalism

Communication

Tools

Outlook

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant to support a senior team in a fast-paced financial services environment. The ideal candidate is highly organized and proactive, with strong calendar and travel coordination, and the discretion to handle confidential information.

The role emphasizes client relationship management, effective communication, and the ability to manage multiple priorities.