Strategic Executive Assistant to Head of PM

Remote Jobs; Colorado Springs (CO); Remote; USD 69,000 - 103,000; Full time

Job summary

Viya Health is seeking an experienced executive assistant to support the Head of Project Management. The role involves drafting emails, memos, managing calendars, coordinating travel (domestic and international), organizing meetings and events, and preparing reports and presentations.

You will handle confidential information with discretion, support special projects, and help keep the executive's day-to-day operations running smoothly in a fast-paced, detail-oriented environment.

Qualifications

• Bachelor's Degree (or international equivalent) in a related field.
• At least 5 years of related experience. Equivalent combination of relevant education and experience may be substituted.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Excellent customer service skills.
• Excellent communication skills, both verbal and written.
• Excellent organizational skills with special attention to detail.
• Able to multi-task and meet deadlines in ambiguous and rapidly changing environments.
• Able to maintain complete confidentiality for sensitive issues and information.

Responsibilities

• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf. Respond to or escalate internal and external inquiries. Respond to incoming communications in a polite and professional manner.
• Manage multiple executives's day-to-day calendars, including making appointments and prioritizing the most sensitive matters. Coordinate travel arrangements (both domestic and international) and create trip itineraries for executives. Organize private events and in-person and virtual meetings, including scheduling, identifying venues, sending reminders and organizing catering when necessary.
• Produce reports or presentations. Maintain comprehensive and accurate corporate records, documents and reports. Remain knowledgeable of corporate policy. May perform moderately complex data analysis.
• Provide support to the Head of Project Management on special projects.

Skills

Customer service

Communication

Organization

Confidentiality

Multi-tasking

Deadline orientation

Education

Bachelor's Degree or international equivalent

Tools

MS Office Suite

Job description

Viya Health is seeking an experienced executive assistant to support the Head of Project Management. The role involves drafting emails, memos, managing calendars, coordinating travel (domestic and international), organizing meetings and events, and preparing reports and presentations.

You will handle confidential information with discretion, support special projects, and help keep the executive's day-to-day operations running smoothly in a fast-paced, detail-oriented environment.