Executive Assistant to VP & Directors, Healthcare Group

McLaren Health Care; Flint (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

McLaren Health Care is seeking an Executive Assistant for the Medical Group Corporate Office to provide high-level administrative support to the assigned VP and Directors, handling confidential information and preparing agendas, presentations and documents while maintaining calendars.

Responsibilities include screening calls, coordinating meetings, maintaining calendars, arranging complex travel plans, processing reimbursements and producing materials, while upholding service standards for

Qualifications

• Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment.
• Associate Degree in business, health care or related field with five years experience in progressive admin roles.
• Three years of experience working in Health Care (preferred).

Responsibilities

• Screens incoming calls and daily correspondence and responds as needed.
• Coordinate and assist with all department activities and meetings.
• Maintain the calendar for the VP and Directors.
• Custodian of confidential files for legal documents, contracts, reports and budgets as requested.
• Process timekeeping for staff, expense reimbursements and other supply costs.
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents.
• Arrange travel plans and itineraries; compile documents for travel-related meetings.
• Provide service excellence standards and respond promptly and courteously to customers.
• Other duties as assigned to maintain efficient operations.

Skills

Calendar management

Travel planning

Scheduling

Presentations

Confidential documents

Expense reimbursements

Communication

Education

High school diploma

Associate Degree in business/health care or related field

Job description

McLaren Health Care is seeking an Executive Assistant for the Medical Group Corporate Office to provide high-level administrative support to the assigned VP and Directors, handling confidential information and preparing agendas, presentations and documents while maintaining calendars.

Responsibilities include screening calls, coordinating meetings, maintaining calendars, arranging complex travel plans, processing reimbursements and producing materials, while upholding service standards for