Strategic Executive Assistant to Vice Presidents

Covista; Maryland; Hybrid; USD 43,000 - 77,000; Full time

Benefits offered by this job

Health insurance

401k with match

Paid vacation days

Job summary

Covista, America's largest healthcare educator, seeks an Executive Assistant to provide comprehensive support to Vice Presidents and executive leaders. The role requires professionalism, discretion, and integrity handling confidential material with a high degree of independence and judgment.

The position involves coordinating calendars, travel, meetings, and communications across multiple campuses, with a hybrid in-office schedule.

Qualifications

• Bachelor's degree required; combination of education and experience may be substituted.
• 8 years in an executive assistant level role.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook; meeting note taking.
• Excellent organizational, oral and written communication skills.
• Ability to multi-task, work independently and as a team.

Responsibilities

• Anticipate needs and manage priorities to keep the leader updated on meetings, travel, events, and correspondence.
• Manage the leader's calendar and contact database; schedule meetings and travel arrangements; prepare expenses.
• Act as liaison between leader, employees, clients, and external contacts with sound judgment.
• Handle complex situations and time conflicts involving confidential material on a regular basis.
• Prepare high-level documentation and advanced correspondence for Board/Presidential Cabinet presentations.
• Maintain accurate records and filing systems; organize large meetings across departments.
• Assist in budgeting and expense tracking; support other executives as assigned.
• Provide CEO of Covista and office with required documents and information.
• Daily light housekeeping of the leader's office.

Skills

Excellent organizational skills

Oral and written communication

Multi-tasking ability

Discretion and confidentiality

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Covista, America's largest healthcare educator, seeks an Executive Assistant to provide comprehensive support to Vice Presidents and executive leaders. The role requires professionalism, discretion, and integrity handling confidential material with a high degree of independence and judgment.

The position involves coordinating calendars, travel, meetings, and communications across multiple campuses, with a hybrid in-office schedule.